时间管理-GTD

遗忘,让时间管理失去了意义:连做什么都忘了,还管什么时间。那是因为你老了不中用了吗?还是因为你天生蠢萌?都不是!瑞士巴塞尔大学研究发现:遗忘,是大脑中一种自我保护机制。通过遗忘,大脑会删除一些不必要的信息,腾出空间,让神经系统可以正常运转。相反,破坏这个过程可能会导致严重的精神疾病。这听上去很安慰人:原来,“过目不忘”才是病啊。可是,有些事真的很重要,尤其是在管理自己的工作和时间过程当中,老板交代的任务、突如其来的灵感、项目关键的节点等等,这些都不能忘,那怎么办呢?著名的时间管理人戴维·艾伦说:那就给你的大脑外接一个“移动硬盘”,把这些事,从你那不靠谱的大脑里挪过去吧。他在自己的著作《尽管去做》这本书里,提出了一套“移动硬盘”式的时间管理方法:GTD(Get Things Done)。我自己用GTD来管理时间,已经有十多年了,帮助确实非常大。想让自己不因遗忘而焦虑,最重要的秘诀,就是把所有的待处理事项,全部都从大脑中清除出去,让大脑用来思考,而不是用来记事。

GTD,主要有三个核心:收集、处理、回顾。

收集清空大脑,把所有的事情100%放入收集篮,这是GTD的第一步。处理清空大脑之后,就要处理收集篮了。在电梯里,在出租车上,在飞机延误的时候,在一切零碎的时间,你都可以处理你的收集篮。但是,处理收集篮中的每一件事情时,你只有6个选择:1.删除。一时冲动放进收集篮,但现在看来毫无价值的事情,立刻删除。2.归档。有价值的资料,比如微信文章、多看笔记等,移到“归档”目录。3.将来/可能。这些事情你需要在某个时间点去做,但不是马上,比如写一篇文章,读一本书等等,你可以移到“将来/可能”目录。4.等待。这件事需要指派别人来完成,那就立刻指派,比如让秘书去订机票等等,然后移到“等待”目录,再给这件事增加一个时间提醒。5.下一步行动。需要你亲自完成的,比如给老板发个会议纪要,打电话给客户做回访等,移到“下一步行动”这个目录。但是,如果这件事两分钟之内就能做完,比如用“同意”回复一封邮件,那就别移了,立刻回复。6.项目。对于下一步行动有很多步骤的,它已经是一个项目了。为项目建立一个专门的目录,定期回顾处理。

记住,你只有这6个选择。一旦移出收集篮,再也不要放回来了。收集篮在大多数情况之下,也应该是空的。回顾收集,是把事情从大脑中清空;处理,是把事情继续从收集篮里面清空;最后才是回顾。什么是回顾?早上往办公室一坐,我今天干什么呢?打开“下一步行动”目录,一件一件做就好了。如果“下一步行动”里面是空的,那就恭喜你。看看“项目”里面有哪些事情,有没有进展;“将来/可能”目录里面那些事情,有没有什么值得做的;“等待”里面的那些事情,别人都是否完成了。如果都没有,那就太好了。但那也说明你实在是太空了,找点事情放进收集篮吧。然后,随时回顾、每天回顾、每周回顾。

小结什么是GTD?这是一套“让大脑用来思考,而不是用来记事”的时间管理方法,通过借助外部工具,比如印象笔记、有道云笔记等。第一,清空大脑,把所有的事情100%的放入收集篮;第二,处理收集篮,把事情用删除、归档、将来/可能、等待、下一步行动、项目的目录方法来归类;第三,随时回顾、每天回顾、每周回顾,从分类中提取需要完成的事情,然后行动。通过GTD,使人心中无事,再忙也不会焦虑,专注于思考和解决问题,让大脑不被琐事所累,变得更聪明。

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